Meeting and Reception Facilities
The Colonnade Club offers a variety of meeting and reception spaces that can accommodate both large and small groups. Individual Club members and academic departments may reserve these spaces for themselves, as well as for their guests. Each space is furnished with historically accurate furniture to enhance the experience of members, guests, and associates who entertain or conduct business within Pavilion VII.
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| Space Requested (click on links to view images) |
Cost (per 2 hours*) |
Capacity (stand / sit) |
Tables or chairs available |
| Upstairs Library | $55.00 | N/A /12 | 12 chairs, table to seat 12 |
| North Parlor | $50.00 | 10 / 5 | None |
| South Parlor | $50.00 | 15 / 8 | 10 chairs, table to seat 8 |
| Front Parlor | $100.00 | 40 / 24 | None |
| Solarium & Garden | $200.00 | 60 / 48 | Four 3'x7' drop-leaf tables in Solarium |
| Main Floor & Garden | $400.00 | 200 / 72 | See above |
| *Prorated on the hour thereafter | |||
Catering in Pavilion VII
Catering is required for all events held in Pavilion VII; hosts may not provide their own refreshments. All catering arrangements must be made directly through the approved caterer of your choice. Tables, chairs, linens, and other items can also be reserved through your caterer. Please see our list of approved caterers for Pavilion VII.
Hotel E
Lunch Reservations & Meetings
The Garden Room and meetings rooms E-1 and E-2 are located in Hotel E on the West Range. Lunch reservations may be made for these rooms during the hours of 11:30 a.m.-2:00 p.m., Monday-Friday. Please call (434) 243-8961.
Catered Events in Hotel E
To reserve the Garden Room or other Hotel E space outside of lunch hours (on weekends or after 4:30 p.m. on weekdays during the academic year), please contact the Club office at (434) 243-9710. Room capacities and the current rates are as follows:
| Space Requested (click on links to view images) |
Cost per 2 hours* | Capacity (stand/sit) |
| Garden Room | $150.00 | N/A / 80 |
| E1-Titus Room | $60.00 | N/A / 14 |
| E2-Constitution Room | $60.00 | N/A / 14 |
| *Prorated on the hour thereafter |
Catering in Hotel E
Catering or lunch service from the dining facility is required for all events in Hotel E; hosts may not provide their own refreshments. All catering arrangements must be made directly through University Catering. Tables, chairs, linens, and other items can also be reserved through your caterer.
Please note: The Garden Room and other Hotel E space may be booked through the Club office. However, because University Catering has exclusive rights to serve in this area, a reservation cannot be confirmed until catering has been contacted.
Special Events
Holding a Wedding-Related Event in Hotel E
Renovated in September 2005, the Garden Room of Hotel E is an ideal seated dinner space for Club members and their guests. The Garden Room can accommodate large wedding parties as the space contains tables and chairs to seat 80 guests.
Download our Wedding Information Brochure.
Reservation Policies
General Policies
Colonnade Club members may reserve space in Pavilion VII and Hotel E for personal or University-related events. Non-members may reserve space only with the sponsorship of a current Club member. Regular reservations for guestrooms, meeting space, or reception space may be made six months in advance to the month (will book through end of July starting January 1st). Wedding-related reservations may be made one year in advance to the month (will book through end of July 2007 starting July 1, 2006). Please refer to the cancellation policies below or click for a printable reservation policy.
Cancellation Policies
Regular Reservations
The cancellation policy for Pavilion VII and Hotel E space reservations is one week prior to the date of the event. The cancellation fee will be 50% of the total reservation cost if this policy is not followed. Reservations that are not honored or cancelled will be considered no-show and the host will be charged the full amount of the reservation.
Wedding-Related Events
Wedding-related events cancelled 60 days or more prior to the event will be refunded 50% of the rental deposit only. The $500 security deposit for wedding receptions is non-refundable. Wedding-related events cancelled within 60 days of the event date will not be refunded.
Rules and Regulations
When making reservations at the Colonnade Club (Pavilion VII), please be aware of the following:
- We are a bed and breakfast and often host overnight guests. Please observe appropriate noise levels while in the Club.
- All events must end promptly at 11:00 p.m.
- Space in the Club is rented as is. It is the responsibility of the host to determine the need for and secure items such as additional chairs, tables, and AV equipment.
- Special requests must be made to the Club Office in advance. Walk-throughs for events are strongly recommended.
- Please respect Club furniture and refrain from placing cups or other items on wood surfaces.
- Please observe the following regulations about Club furniture:
- All rearranging of furniture (chairs, cocktail tables) must be approved by a Club staff member.
- Large pieces of furniture (including the tables in the South Parlor and Upstairs Library) may NOT be moved.
- Four drop-leaf tables in the Solarium may be used for functions; however, when in use their protective covers must be in place. If the tables are not needed, they may be moved into the adjoining hallways.
- All furniture must be returned to its original location at the conclusion of the event.
- The piano in the Solarium may not be moved under any circumstances. The piano is an antique and can easily go out of tune. Failure to follow this rule will result in a fine and possibly the suspension of the Club member sponsoring the event. It is the responsibility of the host to inform all parties involved in his or her event (caterers, band members, etc.) of this policy.
- We welcome student-group events. However, please note that the member sponsor is required to attend.
- The Club provides parking only to overnight guests. Walking directions from the Central Grounds parking garage to Pavilion VII and Hotel E are available at the Club office. All other parking arrangements must be made through the UVa Department of Parking and Transportation at (434) 924-7231.